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History of Formalized Group Structure Decision

Notes about options for a formalized group (transcribed from conversation between Beth Yoke (YALSA), Miguel Figueroa (OLOS), and Kathleen Houlihan)

  • Option 1: Round Table
    • The most formalized and political of the options, requires elections, bylaws, dues, and gets conference planning support, ALA staff time, legitimacy and an annual budget.
    • Requires participation, not allowed to go dormant if interest wanes, very political, must have 100 sig petition pass Round Table Coordinating Assembly, and then it must also be accepted by Council. Must have a demonstrated lasting impact, with a history of products (like articles, wiki, conference programs, webinars, etc). If they turn you down, then you can’t apply again.
    • I believe the fees portion means that you will need to be an ALA member to join – correct, Beth?
  • Option 2: Member Initiative Group
    • Less structured group, no dues or bylaws
    • Requires 100 signature petition
    • Flexible grassroots gathering
    • ALA level, so no division barriers
    • Downsides: No strong ALA staff relationship like we might get if we go under another Division, less care, resources, and support to make sure it flourishes
  • Option 3: Discussion or Interest Group
    • YALSA:
      • Support from ALA staff (Beth), assistance booking rooms for conference, legitimacy, flexibility, no dues
      • Downsides: limited to YALSA + ALA members, though others can sign up for any of ALA listservs or ALA connect (not limited to members only… not even lockdown
      • Requires 15 people to sign up saying they are willing to be active participants in the IG.
      • Currently we have 220 people signed up for YALSA-lockdown, so a pretty big core group to start from
      • Must submit a mission statement
      • Board will review mission statement and petition, and can vote immediately on whether to accept it (don’t have to wait)
      • NOTE FROM BETH YOKE:  To learn what is needed for and how to submit a YALSA petition to establish an interest group, go to http://www.ala.org/ala/mgrps/divs/yalsa/aboutyalsab/faq.cfm.  Before members circulate a petition, it is helpful if they submit a draft to me first so that I can be sure it has all the necessary components in place.
    • ASCLA:
      • One thing you may already be aware of, that ASCLA will be voting on a new set of bylaws this Spring. If it passes, it will mean the end of ASCLA forums, including Services to Prisoners, and could be replaced by an ASCLA Interest Group. ASCLA IGs will not be limited to ASCLA members only but open to all ALA members, though they must be implemented and chaired by an ASCLA member. Just another option for you to consider should the ASCLA reorganization pass. I happen to not be in favor of the proposed new ASCLA bylaws but that's neither here nor there.
  • Option 4: Subcomittees
    • ASCLA-LSSPS Library Services to Prisoners Forum
      • existing subcommittee in place, already has a history, and a presence on ALAConnect. This group produced the Prisoner’s Right to Read Statement.
      • downside is that they have membership barriers… must be an ALA member and an ASCLA member
    • OLOS (Office for Literacy and Outreach Services), Library Services to the Incarcerated Subcommittee
      • Existing subcommittee
      • It’s at the ALA level, so no division barriers
      • No Membership barriers, as it was set up explicitly so that nonmembers could take part
      • ALA Connect, Discussion Lists, and ALA staff support from Miguel would come with this affiliation
      • Early dibs on meeting times, support from ALA staff, no dues, Miguel would help identify speakers for programs, we’d have a roster of existing and past members
      • Could also be an ALA Advocacy Assembly as part of this subcommittee, which is across divisions, and requires engagement from the various divisions who would send representatives to the assembly
      • Can focus solely on Youth, if that’s what the core of those interested want to focus on
      • To set it up, we just email Miguel and he’ll get started now
    • ASCLA-LSSPS Library Services to Prisoners Forum
      • existing subcommittee in place, already has a history, and a presence on ALAConnect. This group produced the Prisoner’s Right to Read Statement.
      • Downside is that they have membership barriers… must be an ALA member and an ASCLA member 
    • OLOS (Office for Literacy and Outreach Services), Library Services to the Incarcerated Subcommittee
      • Existing subcommittee
      • It’s at the ALA level, so no division barriers
      • No Membership barriers, as it was set up explicitly so that nonmembers could take part
      • ALA Connect, Discussion Lists, and ALA staff support from Miguel would come with this affiliation
      • Early dibs on meeting times, support from ALA staff, no dues, Miguel would help identify speakers for programs, we’d have a roster of existing and past members
      • could also be an ALA Advocacy Assembly as part of this subcommittee, which is across divisions, and requires engagement from the various divisions who would send representatives to the assembly
      • Can focus solely on Youth, if that’s what the core of those interested want to focus on
      • To set it up, we just email Miguel and he’ll get started now

Thanks so much to all of you who were able to make it to the 2012 Juvie Librarian Meetup in New Orleans! I know we ran into some difficulties getting together, but it was so awesome to get to speak to all of you and bask in the warm glow of your collective awesomeness!

For those of you who couldn’t make it (or who have blocked out everything ALA related) here’s a wrap-up of what we discussed (to the best of my memory – it was late, so if I got it wrong, please speak up!)

 

  • Formalization of our group:

o   ASCLA has changed their bylaws, so now group members do NOT have to be a part of ASCLA to join (but you must have 4 ASCLA members serving as officers)

o   ASCLA had previously had a group for those serving incarcerated youth, but it’s been defunct for a while now.

o   OLOS is very interested in supporting this group, whoever it’s under

o   YALSA has expressed interest in supporting this group (pending more info on what “support” means to us)

o   ALSC has expressed tentative interest in supporting this group (pending more info on what “support” means to us)

o   Consensus of the group was that:

§  We would form a group (Ray, which kind? I’ve forgotten now) under ASCLA, meaning that…

  • ASCLA would provide access to their member base
  • ASCLA would provide ALA staffing support
  • ASCLA would provide meeting logistics assistance
  • ASCLA would be our primary support organization
  • ASCLA would provide other support as appropriate (as they do for their other groups)
  • Any ALA member could join the group (regardless of whether they were an ASCLA member)

§  We would seek affiliation with YALSA, ALSC, OLOS, and others for:

  • Access to their membership for information pushes
  • Ability to list their affiliation when advertising our programs (or cross-listing them)
  • Potential for future collaboration / support of special projects
  • YALSA would continue to provide support through the YALSA lockdown listserv (which anyone can join… not just ALA or YALSA members)

Next Steps:

  • E. Ray James will communicate our interest to ASCLA in resurrecting the Round Table
  • I will work to communicate our support requests to the various other divisions
  • I will be working on some administrative duties to get this ship up and running again
  • If you are an ASCLA member and interested in serving as an officer of this new group, please contact me (we need a minimum of 4 officers who are in ASCLA)

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Should we choose to continue to pursue affiliation with ASCLA, here is the current word (7/27/11) on how we would form an interest group:

Any ASCLA member can propose the creation of an interest group by submitting an e-petition with signatures of 10 ASCLA members. Proposals are reviewed on an ongoing basis by the Interest Group Coordination Committee and the ASCLA Board of Directors, which approves the creation of new interest groups. Go here to create an e-petition (login as an ALA member first): http://www.ala.org/template.cfm?template=/CFApps/epetition/index.cfm.

Additional information on creating ASCLA interest groups, including a link to the e-petition form, can be found on the ASCLA Web site at http://www.ala.org/ala/mgrps/divs/ascla/asclaourassoc/asclasections/interestgroups/index.cfm

Who can join Interest Groups?

Once an interest group is formed, ASCLA and any ALA member may join by logging into ALA Connect and joining the group – which is listed by title in Connect. Interest groups may include any ALA member – they are not limited to ASCLA members.

Please keep in mind, while you do not have to be an ASCLA member to join an Interest Group, you must be an ASCLA member to lead one.

How does an Interest Group Operate?

  • Interest groups may plan and sponsor programs at conferences, may sponsor pre-conferences, create discussion groups, prepare publications, or carry out other activities with the approval of the Interest Group Coordinating Committee and the Board of Directors.
  • Interest groups establish their own process for nominating and electing their leadership.
  • Interest group leaders must be ASCLA members, however any ALA member may join an ASCLA interest group.
  • No leader shall serve more than four (4) consecutive years in office.
  • Any member of the Association may join as many interest groups as desired by joining the group in ALA Connect.
  • Each Interest Group defines its own functions, subject to the approval of the Interest Group Coordinating Committee.
  • Each Interest Group shall manage its own affairs, provided that no interest group shall adopt rules for the transaction of its business inconsistent with those of the Association, or engage in any activity in conflict with the program of the Association.
  • Interest group elections are held during the Midwinter Meeting.
  • Unless otherwise approved by the ASCLA executive director, interest groups will conduct their own elections and not utilize the formal ALA election system.

What are the interest group leader’s responsibilities?
As an Interest Group Leader you will be expected to:

  • Encourage involvement in the Interest Group.
  • Ensure that the Interest Group generates discussion topics, articles, programs, projects etc. within the purview of the Interest Group’s charge.
  • Regularly communicate with Interest Group members regarding Interest Group activities as well as initiatives coming from the ASCLA Board, staff, or other interested parties.
  • Communicate with the Interest Group Coordinating Committee. This will include a brief annual report on Interest Group activity. Reports will be posted on the Interest Group site.
  • Communicate with the Interest Group Coordinating Committee if, for any reason, you determine that you are unable to fulfill the responsibility of leading the Interest Group.
  • Notify the ASCLA office of any changes in leadership.
  • Coordinate the overall activities of the interest group and for reporting on group activities.

To find out more about ASCLA Interest Groups, go here: http://www.ala.org/ala/mgrps/divs/ascla/asclaourassoc/asclainterest/index.cfm

If you have any questions, please feel free to contact ASCLA at ascla@ala.org.

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